Email · Integration
An AI email assistant for your private practice, inside Gmail.
Reads every inquiry, drafts the reply, and waits for your approval before anything sends.
Connect the Gmail inboxes your practice already uses. Vybz agents read each message as it arrives, sort out what matters, and draft a reply for you to approve. New inquiries, scheduling requests, insurance questions. Handled, without the tab-switching.
What it does
What the Gmail integration does.
The email agent watches each connected inbox and follows the rules you set, the moment a message lands.
Reads and sorts every incoming email: new client, current client, scheduling, billing, or noise.
Drafts warm replies in your practice's voice for you to approve, edit, or discard.
Attaches your intake form when a prospective client writes in.
Lets your team know on Slack the moment something important arrives.
Passes follow-up work to your other tools, like logging the lead in Google Sheets or updating SimplePractice.
Handles multiple inboxes, each with its own rules. Front-desk and clinician inboxes can behave differently.
Examples
What your agents do with Gmail.
01
Never leave a prospective client waiting
A new-client inquiry lands in your inbox at 9pm. The agent recognizes a prospective client, drafts a warm reply with your intake form attached, and pings your team on Slack. You review it in the morning and hit send, or approve it from your phone in seconds.
02
Triage the Monday-morning pile
Forty emails arrive over the weekend. Each one gets sorted into scheduling, billing, current client, or noise, and routed into the right workflow with a drafted response waiting. You work through an organized queue instead of a wall of unread.
03
One set of rules per inbox
Your practice runs a shared front-desk inbox plus each clinician's own address. Every connected inbox runs its own workflow. The front desk drafts intake replies while clinician inboxes only flag urgent messages. Everything waits for a person to approve it.
Getting connected
How Gmail connects to Vybz.
Step 1
Sign in with Google
Click Connect and approve access with your Google account. That's it. No forwarding rules, nothing to install, and you can connect as many inboxes as you need.
Step 2
Set your workflow
Choose what happens when email arrives: sort it, draft a reply, alert the team, log the lead. You build it once on a visual canvas and the agent runs it on every message.
Step 3
You stay in the loop
Drafts wait for a person before they send. Approve, edit, or reject each one. Nothing reaches a client until someone on your team signs off.
FAQ
Frequently asked questions.
What is an AI email assistant for a private practice?
It's an agent that connects to the email your practice already uses. In Vybz's case that's Gmail. It handles the repetitive parts: reading and sorting new mail, drafting replies, attaching intake paperwork, and alerting your team. You keep final say over every message that goes out.
Does the AI send emails without my approval?
No. Replies are drafted and held for your approval. Your workflows can include an explicit approval step, so nothing reaches a client or prospective client until someone on your team signs off.
Can I connect more than one inbox?
Yes. Connect a shared front-desk address, clinician inboxes, or both. Each inbox runs its own workflow with its own rules.
What happens after a reply is drafted?
Whatever you've wired up next: notify a Slack channel, log the inquiry to a Google Sheet, update SimplePractice, or send a conversion event to Meta Ads. Email is usually the trigger, and the rest of your tools do the follow-through.
Works well with
Pair Gmail with the rest of your tools.
Get started
Bring AI agents to your Gmail workflow.
See how Vybz agents work with the tools your practice already uses. We'll walk you through it on a live demo.